Human resources & EMPLOYMENT COMPLIANCE

Our HR support includes guidance on employment contracts, social insurance setup, and payroll basics—particularly for founders or managers unfamiliar with Japanese labor rules.

We can also offer light-touch assistance in hiring, such as sharing local insights or introducing trusted recruiters, especially when startups face challenges in finding the right talent.

Who is this for?

Foreign entrepreneurs, small businesses and startups planning to hire staff or outsource labor operations in Japan. 

Whether you’re planning to hire your first part-time employee or building a small local team, proper HR compliance is essential to avoid legal issues and ensure smooth operations.

What We Offer

• Labor contracts & internal rules templates
  Ready-to-use formats based on Japanese labor law, customizable to your business.

• Social & labor insurance enrollment guidance
  We explain requirements and connect you with experts to ensure legal coverage.

• Employment registration
  Support for required filings at the appropriate government offices, including social insurance, pension, labor insurance and worker's compensation to ensure your hiring is properly documented.

• Payroll basics and tax withholdings
  Introduction to payroll service options, with guidance on calculating and withholding income tax and social insurance premiums. 

• HR workflows: Step-by-step workflows for onboarding new employees, terminating contracts properly, and maintaining compliance through checklists.

• Referral to labor and HR professionals
  For complex or growing HR needs, we connect you with qualified specialists.

Typical Cases

• A regional café hiring 1–5 part-time staff

• A startup employing a bilingual office manager

• An IT firm outsourcing contractors but needing compliance clarity

• Employing a foreign part-time staff with visa and labor considerations

Frequently Asked Questions (FAQs)

Q1. Do I need to register for social insurance if I only have one employee?

A: Yes, if your company is incorporated and the employee meets minimum work hours, you are required to enroll them.

Q2. Can I use my home address as an employer's registered office for insurance purpose?

A: In most cases, yes. However, the address must match your official business registration and be acceptable for employment-related filings. 

Q3. Do I need to set up a payroll system?

A: Not at first, but proper withholding and reporting is mandatory. We can introduce low-cost options.